Deadline Date:

The Programme Assistant – CEP provides administrative support to the Agency.  He/she will perform and/or oversee a variety of associated administrative, staff support and planning activities.  The Programme Assistant will coordinate and facilitate meetings, programme-related functions, and/or special events as appropriate.  He/she may coordinate specified administrative activities and reporting across multiple organizational units.

Key Responsibilities

  • Transcribe, type, edit, compile, prepare and distribute correspondence and/or memoranda meeting notices, agendas and minutes as assigned.
  • Prepare and despatch correspondence to other agencies, including business support organisations.
  • Prepare invoices, reports, memos, letters, purchase orders and other required documents.
  • Assist in preparation of monthly, quarterly and annual reports and departmental papers as required.
  • Assist in preparation for trade missions and promotional events including activities not limited to registrations, preparation of materials, manuals, database management and all logistics.
  • Liaise with other departments and operating units in the resolution of day-to-day administrative and operational problems.
  • Provide administrative support for the Agency such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
  • Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel arrangements.
  • Perform basic information gathering for analysis and the preparation of reports.
  • Establish, maintain and update files, databases, records, and/or other documents.
  • Develop and maintain data and perform routine analyses and calculations in the processing of data for recurring internal reports.
  • Coordinate and perform a range of staff and/or operational support activities for the Agency.

Interested persons should download the full  job description and submit a cover letter with CV before 4:00 pm on Thursday, May 31, 2018 to [email protected]

Download the full job description here