Deadline Date:
08 Mar, 2019

The Administrative and Financial Assistant will assist in providing a range of accounting and administrative functions. This requires assistance in Project functions and activities, providing administrative support and a comprehensive understanding of accounting practices and generally accepted accounting principles. She/he will assist the Advisor – Operations with the management of the finance and accounting functions and the Technical Team with the administrative task for the activities developed in the Programme’s Office in Haiti.

KEY RESPONSIBILITIES

  • Assist with processing the transactions in the accounting system;
  • Ensure expenditures are posted to proper accounts and properly authorized;
  • Assist in the Maintaining of financial records and files;
  • Assist in the reconciliation of interoffice accounts;
  • Assist in the Management of the petty cash transactions and reconciliations;
  • Assist in the process of payments to service providers and beneficiaries in accordance with the requisite procedures;
  • Assist with the maintenance of the equipment and the fixed assets register;
  • Assist with the preparation of monthly reconciliation of relevant bank accounts;
  • Assist in the Management of the utility bills;
  • Provide administrative and operational support to the technical team in Haiti, as required, including but not limited to:
    – Assist with the procurement process of services and goods, especially with
    the request of quotations;
    – Assist in preparation for trade missions and promotional events including
    activities not limited to registrations, preparation of materials, manuals and
    database management;
    – Facilitate travel arrangements for the team of the project, speakers and
    guests selected;
    – Assist in meetings, as required, especially taking minute;

Any other duties as required by the Agency, including project related activities.

Interested persons should download the full  job description and submit a cover letter with CV before 4:00 pm on Friday, March 8, 2019 to [email protected]carib-export.com

Download the full job description here 

Téléchargez la description complète du poste ici